BOARD OF SUPERVISORS
WASHINGTON COUNTY, IOWA
REGULAR MEETING OF TUESDAY, MAY 28, 2024
At 10:00 am Vice-Chair Bob Yoder called the meeting to order in regular session, Courthouse Chambers. Items on the agenda: public hearing re: the proposed plans, specifications, and form of contract and opinion of probable costs of proposed improvements described thereby for the Orchard Hill Office Renovation Project; discussion/ action re: bid(s) received related to Orchard Hill Office Renovation Project; personnel change request–Public Health; Secondary Road Use request–SE Iowa Tractor Association. Supervisors Jack Seward Jr., Marcus Fedler, and Stan Stoops were also present. Chair Richard Young was absent.
All motions were passed unanimously unless noted otherwise.
The Board voted to approve the agenda as published.
The Board voted to open a public hearing re: the proposed plans, specifications, and form of contract and opinion of probable costs of proposed improvements described thereby for the Orchard Hill Office Renovation Project. Auditor Dan Widmer shared that notice of the public hearing was published on May, 16, 2024, in the SE Iowa Union and in The News. Fedler recapped the bid opening process that took place on May 21, 2024, and shared that a total of seven bids were received.
According to Project Manager Ryan Harris of Carl A, Nelson Company the low base bid from Woodruff Construction in the amount of $2,587.000 exceeded the projected base bid construction budget by approximately $184,000. Despite such an excess however Harris recommended to the Board that the bid be accepted and voiced that the excess was not insurmountable to which Fedler agreed. Harris cited examples of potential cost savings which included replacing only some of the windows and making adjustments to the heating and air conditioning systems outlined in the bid specifications. Fedler added that funding for the Courthouse and McCreedy Building remodeling projects could be adjusted downward which would in turn result in additional funding for the renovation of the Orchard Hill facilities. Harris explained that in addition to a base bid each bidder also submitted a bid for the cost of adding a canopy over the entrance to Building 1 at Orchard Hill but Harris recommended that the canopy bids not be considered. General discussion followed with Harris and Fedler responding to questions from the Board until on motion the Board voted to close the public hearing.
The Board voted to award a contract for the Orchard Hill Office Renovation Project in the amount of $2,587,000 to Woodruff Construction, Tiffin, IA., and authorize the Chair to sign relevant documents. The motion failed as follows: Aye-Fedler, Seward; Nay-Yoder, Stoops; Absent-Young.
The Board voted to acknowledge, and authorize the Chair to sign, a personnel change request from Public Health for a change in employment classification from FT non-exempt to PT (32 hours per week) non-exempt for Maxine Hervey eff. May 30, 2024.
The Board voted to approve, and authorize the Chair to sign, a Secondary Road Use Request from the SE Iowa Tractor Association for June 29, 2024. The event is scheduled to begin at 8:00 am in Keota and will conclude at approximately 2:00 pm
At 10:25 pm on the Board voted to adjourn.
ATTEST: s/DANIEL L. WIDMER, Washington County Auditor
4M PLUMBING & HEATING, Inspections 1,327.08
ACE N MORE, Supplies 76.16
ACUMEN, Consulting 2,533.00
ADVANCED DRAINAGE SYSTEMS, Tile 1,702.80
AGRILAND FS INC, Service 3,048.42
AIR CHECK, INC, Radon tests 285.00
ALL AMER TERM PEST CONTROL, Pest control 290.00
ALLIANT, Utilities 4,760.19
ALTORFER MACHINERY, Repair 94.16
AMER HOME FINDING, Shelter 2,192.55
ARNOLD MOTOR SUPPLY, Floorliners 137.33
ASPEN BROMELL, Reimb 27.85
AT & T, Service 2,216.25
B & D AUTO GLASS, Labor 275.00
B&B PROPANE, Service 1,259.61
BAILEY OFFICE OUTFITTERS, Supplies 263.41
BAKER PAPER, Supplies 643.06
BENTON CO SHERIFF, Service 5.50
BLACK RAIN COURT REPORTING, Transcript 15.00
BOB BARKER CO, Supplies 1,173.14
CALLICO PROPERTIES LLC, Rent 200.00
CARL A NELSON & CO, Shower house 3,062.73
CARRIER ACCESS IT, Service 244.00
CASH N CARRY CHEMICALS, Herbicides 280.00
CDW GOVERNMENT, Cables 240.67
CENTRAL IOWA DETENTION, Detention 5,944.18
CENTRAL IOWA DISTRIBUTING INC, Supplies 208.00
CIOX HEALTH, Copies 20.00
CITY OF WELLMAN, Utilities 353.12
COMM FOUNDATION OF GREATER DM, Externship 1,000.00
CONSUMERS COOPERATIVE, Diesel 691.96
CULLIGAN WATER COND, Water 133.14
CUMMINS SALES & SERVICE, Service 1,166.90
CUSTOM HOSE & SUPPLIES INC., Parts 27.44
DANIEL STIGERS, Fee 200.00
DAVID BARNES, Reimb 75.00
DELTA DENTAL OF IOWA, Claims 3,937.33
DENNIS MURRAY, Reimb 75.00
DIAMOND MOWERS, Parts 3,324.52
DOUDS STONE LLC, Roadstone 45,145.51
ELECTION SOURCE, Booths 924.41
EMBROIDERY BARN, Alterations 43.00
EMS DETERGENT SERV, Supplies 202.30
ERIC WEBER, Reimb 68.89
FASTENAL COMPANY, Supplies 9.60
FEDERATION BANK, Rent 6,600.00
FIRST RESPONSE EXTINGUISHER, Inspections 1,320.05
GORDON FLESCH COMPANY, Copies 859.56
H&L MACK TRUCK SALES CORP, Parts 152.79
HENDERSON PRODUCTS INC, Parts 33.74
HENRY ADKINS & SON INC, Primary setup 9,078.96
HENRY CO SHERIFF, Service 73.00
HYVEE FOOD, Supplies 279.60
IA ASSN OF CO COMM VET SERV OF, Dues 50.00
IA PRECINCT ATLAS CONSORTIUM, Laptops 13,737.24
IA ST UNIVERSITY, Registration 150.00
JEFFREY GARRETT, Reimb 606.96
JERRY FISHER, Cistern 300.00
JERRY TURNER, Reimb 75.00
JOAN SIEREN, Fee 229.80
JOHN DEERE FINANCIAL, Parts 3,456.91
JOHN WAGNER, Reimb 75.00
JOHNSON CO SHERIFF, Service 142.72
KALONA CO-OP TELE, Internet 830.72
KALONA GRAPHICS, Supplies 289.11
KALONA TIRE, Tires 84.29
KARLAS KLEANING, Cleaning 270.00
KELLY FARRIER, Reimb 75.00
LIFTOFF LLC, Service 12,294.10
LINDE GAS & EQMT, Supplies 59.95
LINN CO SHERIFF, Service 42.36
LOVEWELL FENCING INC, Repair 1,222.00
LUCAS CO SHERIFFS OFFICE, Service 32.50
MAIL SERVICES, Renewals 960.04
MCKESSON MEDICAL, Supplies 276.48
MENARDS-IC, Supplies 787.65
MIDWEST CONTRACTORS, INC., Patching 52,364.80
MIDWEST UNDERGROUND, Parts 2,001.30
MIKE ROUSH, Reimb 75.00
MILLERS METAL SUPPL, Metal 34.80
MOORES BP AMOCO TOWING, Tow 825.00
MOSE LEVY CO, Parts 34.85
NATHAN SCHMUECKER, Reimb 51.27
NORTH IOWA K9, Recert 150.00
OWENS KING CO, Annual fee 54.00
PAUL TOWNER, Fee 70.00
RINKER MATERIALS, Pipe 4,650.00
SHELLEY REED-WULF, Reimb 108.50
SHOTTENKIRK - WEST BURLINGTON, Parts 729.32
SORRELL GLASS CO, Labor 65.00
STEEPLEJACK, Paint 500.00
STUTSMAN INC, ELDON C, Parts 1,826.62
SUNSET LAW ENFORCEMENT, Ammo 5,357.20
SUSAN RICH, Reimb 1,953.16
THOMSON REUTER WEST, West law 2,077.15
TIMOTHY KLEESE, Reimb 75.00
TOWN & COUNTRY VET CLINIC, Vet 48.56
US CELLULAR, Cell phone 121.11
US POST OFFICE, Stamps 272.00
VERTIV CORP, Maint 7,749.68
VISA WASH STATE BANK, Supplies 6,426.60
WASH CO AUDITOR, Reimb 400.00
WASH CO FAIR ASSN, Fair booth 50.00
WASH CO SECONDARY, Reimb 2,743.23
WASH CO SHERIFF, Service 92.50
WASH LAW OFFICE, Fees 631.80
WASH LUMBER & HOME CENTER, Pin 13.99
WASHINGTON DISCOUNT TIRES, Tires 900.44
WELLMAN AUTOMOTIVE, Service 90.72
WELLMARK/WAGEWORKS, Claims 97,129.08
WEMIGA WASTE INC, Service 15,000.28
WILLIAM FIORDELISE, Reimb 29.97
WINDSTREAM, Phone 2,136.79
WMPF, Publications 62.27
Published in The News, Thursday, June 27, 2024 L-212
