Cost of this publiction: 409.90
Fiscal year to date cost
(as of 7/1/23): 15,834.70
THE JOHNSON COUNTY BOARD OF SUPERVISORS
FORMAL MEETING MINUTES
JUNE 13, 2024
Proclamations, ordinances and resolutions adopted by the Board of Supervisors are only summarized in the published minutes; the full text may be inspected at the Office of the County Auditor, 913 S. Dubuque Street, Iowa City, Mon. thru Fri., between 8:00 a.m. and 5:00 p.m. and at www.johnsoncountyiowa.gov.
Chairperson Sullivan called the Johnson County Board of Supervisors to order in the Johnson County Health and Human Services Boardroom at 5:31 p.m. Members present: V Fixmer-Oraiz, Jon Green, Royceann Porter, and Rod Sullivan. Members absent: Lisa Green-Douglass.
Unless otherwise noted, all actions were taken by the following vote: Roll call: Aye: Fixmer-Oraiz, Green, Porter, Sullivan; Absent: Green-Douglass.
PROCLAMATION NO. 06-13-24-01
JUNETEENTH FREEDOM DAY
JUNE 19, 2024
Summary: Juneteenth holds significant historical and cultural importance, symbolizing the long-overdue acknowledgment of freedom and justice for African Americans, and serving as a reminder of the resilience and strength displayed by individuals who fought against slavery and injustice. Board Action: Proclaim June 19, 2024, as Juneteenth Freedom Day in Johnson County, Iowa, and encourage community members to join in the celebration of this historic day, to honor the history and culture of African Americans, and to engage in events and activities that promote understanding, unity, and progress. Motion by Fixmer-Oraiz, second by Porter, to approve Proclamation No. 06-13-24-01. The following persons spoke: Mazahir Salih, Anthony Currin, Orville Townsend, Billie Townsend, and Porter.
Motion by Porter, second by Green, to approve the claims on the Auditor’s Claim Register for June 13, 2024.
Aaron R Hammes 409.90
Adam Grier 1919.60
Advanced Business Syste 80.26
Airgas Usa Llc 147.92
Alexandria Manor Apts 1500.00
Amanda Wallace 153.70
Amazon.Com Capital Se 7955.69
Amn Language Services 84.93
Amy Hackman 985.52
Anderson-Bogert Engine 264.00
Andrew Seberger 51.25
Ap Technology 627.99
Apartments At Iowa 700.00
Apartments In Coralvil 700.00
Apartments Near Campus 850.00
Apts In Ic Llc 1275.00
Aspen Ventures Llc 750.00
At&T Mobility 2225.20
Aureon Communications 1661.39
Banacom Signs Llc 85.00
Bankers Ad Co 1139.83
Benton Villa Resident 1391.00
Big Brothers Big Siste 850.40
Bill Horning 115.02
Billion Of Iowa City 1483.77
Bj Rudish 93.10
Bodensteiner Impleme 29049.00
Bound Tree Medical Llc 107.10
Brad Kunkel 23.43
Brian Singleton 113.74
Bruce Melick 878.11
Caleb Kempema 45.00
Ccl Supply 432.41
Celebration Farm Llc 250.00
Charm-Tex Inc 1680.49
Chicago Hollow Metal 1850.00
Cierra Lacina 164.00
City Laundering Co 293.54
City Of Iowa City-Acc 7312.68
Community Crisis Se 114000.00
Concord Technologies 440.70
Consumers Cooperativ 44331.00
Coralville United Meth 100.00
Cornerstone Brief Ther 346.00
Critical Hire 300.00
Crystal Anne Beaman 11.50
Custom Hose & Supplies 154.93
Daida 2270.92
Daniel F White 149.98
David Curtis 120.00
Dean William Lumpa 527.43
Delta Dental Of Iowa 4757.02
Dkc Real Estate Llc 750.00
Dntl Works Equipment 2967.00
Dream City 3620.27
E O Johnson Business T 261.19
Ecolab Pest Elimination 98.24
Eide Bailly Llp 10000.00
Elite Fire Sprinkler S 700.00
Emerald Court Apartmen 425.00
Emily A Voss 354.28
Esjay Creative Works 5400.00
Fastenal Company 2.47
Gallow Technologies 1920.34
Gannett Iowa Localiq 5895.98
Gary Boseneiler 1120.70
Gazette Communications 100.38
Golfview Apartments 750.00
Good Guys Auto Care Ll 161.97
Goodfellow Printing I 9305.00
Graphic Printing And E 171.56
Greenfield Contractor 9208.98
Grinnell Regional Med 2442.72
Hacap 37570.07
Hacap Housing 710.00
Hawk Wash Llc 413.00
Hayley Abdo 12.09
Heartland Shredding In 185.00
Henderson Inc Dba Hen 2200.00
Hospers & Brother Prin 598.31
House Of Trophies 75.90
Hy-Vee #1281 35.00
Hy-Vee Inc 91.33
Iaaeyc 921.00
Ic Housing Group Llc 750.00
Imwca 72521.00
Institute Of Iowa Cer 1980.00
Interstate All Battery 634.85
Iowa Communities Assu 2713.00
Iowa Law Enforcement 13900.00
Iowa One Call 27.00
Iowa Paper Inc 193.38
Iowa Secretary Of Sta 1367.45
Iowa State County Trea 250.00
Irish Reporting Inc 185.60
J & Kp Llc 1400.00
J Harding Inc 2728.74
James Arkema 600.00
James C Shaw 800.00
James P Jensen 700.00
Jan Shaw 268.37
Jason Mick 120.00
Jeffrey Lavrenz 133.46
Jim Donovan 120.00
Johnson County Ambulan 950.00
Johnson County Audit 76790.14
Johnson County Audito 4460.09
Johnson County Auditor 420.00
Johnson County Refuse 349.25
Johnson County Social 4193.20
Julie Carter 96.62
Julie Miller 82.00
Jz Orchard Holdings Ll 437.50
Kaplan Early Learning 2171.51
Kathy R Pierce 126.56
Kelly Schneider 14.07
Kim L Jennings 1656.04
Kmb Property Managemen 750.00
Language Line Services 14.08
Legacy Emergency Vehic 273.53
Lenovo (United States) 620.00
Linder Tire Service In 728.04
Linn County Rec 405.66
Linn County Sheriff 48.06
Lisa A Waul 287.09
Little Angels Learnin 5628.00
Ll Pelling Co Inc 96863.70
Lone Tree Preschool 150.00
Lowe’s 5.30
Mac Real Estate Llc 700.00
Madelyn Stoen 800.00
Matheson Tri Gas 554.75
Melrose Daycare 545.45
Menards - Iowa City 343.90
Meredith A Malloy 10048.50
Mid American Energy 2700.79
Midwest Mailworks Inc 481.62
Midwest Underground Su 465.05
Mississippi Valley Cre 895.00
Morgan Zyrek 40.00
Motorola Inc 487.50
Moxant Financial Llc 1691.05
Mrsa-Uv Llc 511.32
Mutual Wheel Company 401.58
Napa Auto Parts 1362.85
Nat’l Tactical Officer 311.00
Nathan M Mueller 515.83
National Association O 500.00
Neptune Land Company 700.00
Nest Property Managem 1400.00
Office Express Office 597.19
Old Capitol Screen Pri 113.53
Ottsen Oil Co 3355.59
Paige Gabriel 257.54
Pak Llc 750.00
Penn Village Cooperati 700.00
Phelan Tucker Law Llp 102.20
Pip Printing & Marketi 895.01
Postmaster 410.00
Premier Portable Buil 3819.37
Premistar Iowa 877.22
Propac 174.75
Psc Distribution 84.15
Pyramid Services Inc. 245.89
Quadient Finance Usa I 362.25
Qualtrics Llc 35000.00
Rachel Schaapveld 257.54
Racom Corporation 10262.50
Rapids Reproductions In 64.08
Rapids Wholesale Inc 452.68
Rdo Truck Centers Llc 3446.98
Reece Muhlena 620.00
Relx Inc Dba Lexisnexi 980.00
Ridgewood Cemetery 238.00
Rima Subhash Patel 40.00
River City Property Ma 850.00
Robert S Finlayson 141.69
Rose Equipment And Ser 595.00
Safelite Fulfillment I 245.64
Scott County Auditor 3750.00
Second Story Promotio 4000.88
Sector Technology Gro 4502.15
Sharon K Butler 120.00
Sharon Telephone Compan 49.94
South Slope Coop Comm 1550.17
Southgate Property Man 850.00
State University Of Io 500.00
Stericycle 267.07
Stevan Nachazel 47.57
Steve Lacina 500.00
Storey Kenworthy Corp 1004.37
Streichers 2584.52
Stryker Medical 4886.38
Student Publications 1942.72
Successful Living 820.00
Summit Food Service 23556.20
Sycamore Apartments Ll 850.00
Tailwind Iowa City Llc 665.00
Tammy And Barry Haasl 500.00
The Braun Corporation 552.03
The Daily Iowan 40.00
Thompson Truck & Trai 1311.13
Tms Inc 434.00
Town Of Lone Tree 200.00
Tractor Supply Credit P 30.96
Treasurer State Of Io 1218.75
Uihc Occupational Healt 92.00
United States Postal 20000.00
Unitypoint Health 14944.00
University Of Iowa De 2103.25
University Of Iowa Ho 2546.00
Us Cellular 88.12
Verizon Wireless 493.33
Villa Garden Apartment 696.92
Visa 42338.58
Washington County Sheri 38.00
Wellmark Blue Cross 175000.00
Wendling Quarries Inc 1557.10
Westwinds Real Estate 850.00
Westwinds Real Estate 1550.00
Westwood Pharmacy 1299.43
Windstream It-Comm.Llc 86.49
Motion by Fixmer-Oraiz, second by Green, to approve the minutes of the Formal Meeting of June 6, 2024.
Motion by Green, second by Fixmer-Oraiz, to approve the payroll authorizations submitted by department heads and elected officials, as approved by a majority of the Supervisors.
Motion by Green, second by Fixmer-Oraiz, to approve the applications for alcohol license for Beyonder Getaway at Sleepy Hollow, pending dram shop certification, and Todd Subbert as contained in the agenda packet of this meeting.
Motion by Porter, second by Fixmer-Oraiz, to receive and place on file the Clerk’s Report of Fees Collected for the month of May 2024, in the amount of $35,759.61, as submitted by Clerk of District Court Alison Meade.
Convened Public Hearing at 5:51 p.m. on Zoning Application PZC-24-28510 of Chase Steggall, requesting rezoning of 1.99 acres from A-Agriculture to R-Residential. The property is located at 4262 120th St NE, approximately 3,460 ft west of Highway 1 NE, in the SE 1/4 of the SW 1/4 of Section 2, Township 81 North, Range 6 West of the 5th P.M. in Big Grove Township, Johnson County, Iowa. Planning, Development, and Sustainability (PDS) Assistant Planner Maya Simon reviewed the application. Mark Stein of MMS Consultants, Inc., was present to answer questions. No one from the public spoke. Public Hearing closed at 5:53 p.m.
Motion by Fixmer-Oraiz, second by Green, to waive the requirement of three considerations before approving an ordinance amending the Johnson County Unified Development Ordinance, Zoning Application PZC-24-28510. Roll call: Aye: Fixmer-Oraiz, Green, Porter, Sullivan; Absent: Green-Douglass.
Motion by Green, second by Fixmer-Oraiz, to approve the proposed ordinance associated with Zoning Application PZC-24-28510 on first and second consideration. Roll call: Aye: Fixmer-Oraiz, Green, Porter, Sullivan; Absent: Green-Douglass.
Convened Public Hearing at 5:54 p.m. on Subdivision Application PZC-24-28511 of Jean Douglas, requesting preliminary & final plat approval of Krueger Legacy. The property is located at 5555 580th St SE, approximately 750 feet west of Wapello Ave SE, in the NE 1/4 of the NE 1/4 of Section 2, Township 77 North, Range 5 West of the 5th P.M. in Fremont Township, Johnson County, Iowa. PDS Assistant Planner Maya Simon reviewed the application. Scott Ritter of Hart-Frederick Consultants P.C., was present to answer questions. No one from the public spoke. Public Hearing closed at 5:57 p.m.
RESOLUTION NO. 06-13-24-01
RESOLUTION APPROVING THE PRELIMINARY AND FINAL PLAT AND SUBDIVIDER’S AGREEMENT OF KRUEGER LEGACY,
JOHNSON COUNTY, IOWA
Summary: Application PZC-24-28511, the preliminary and final plat of Krueger Legacy, a Farmstead Split, Johnson County is submitted for approval. Board Action: Approved the plat, directed the plat and Subdivider’s Agreement be signed, and named the documents to be recorded. Motion by Green, second by Fixmer-Oraiz, to approve Resolution No. 06-13-24-01 effective June 13, 2024.
Convened Public Hearing at 5:58 p.m. on the County proposing to enter into an Essential County Purpose Loan Agreement in a principal amount not to exceed $2,250,000 for the purpose of paying the costs of the acquisition and restoration of a multifamily affordable housing apartment building. Finance Director Dana Aschenbrenner presented information on the Essential County Purpose Loan Agreement. No one from the public spoke. Public Hearing closed at 6:00 p.m.
RESOLUTION NO. 06-13-24-02
RESOLUTION EXPRESSING INTENT TO AUTHORIZE A LOAN AGREEMENT AND ISSUE BONDS IN AN AMOUNT NOT TO EXCEED $2,250,000
Summary: The Board has proposed to enter into a loan agreement (the “Affordable Housing Loan Agreement”) in a principal amount not to exceed $2,250,000, for the purpose of paying the costs, to that extent, of the acquisition and restoration of a multifamily affordable housing apartment building and has published notice and held a hearing thereon on June 13, 2024. The Board intends to issue General Obligation County Purpose Bonds in a principal amount not to exceed $2,250,000 (the “Bonds”) in obligation under the Affordable Housing Loan Agreement. Board Action: Resolved by the Board as follows: Section 1. The Board hereby expresses its intention to enter into the Affordable Housing Loan Agreement and to issue the Bonds in the future, in a principal amount not to exceed $2,250,000, and the Board hereby declares that this resolution constitutes the additional action required by Section 331.402 of the Code of Iowa; and Section 2. All Resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. Motion by Fixmer-Oraiz, second by Porter, to approve Resolution No. 06-13-24-02 effective June 13, 2024.
Motion by Fixmer-Oraiz, second by Green, to accept the bid of $284,380 and award a contract to the lowest responsive, responsible bidder, Boomerang Corp, Anamosa, for the Sharon Center Road SW Culvert Replacement Project, known as project LFM-M-25-2--7X-52.
Motion by Porter, second by Fixmer-Oraiz, to designate Lindsey Jones as the Johnson County Representative in Collective Bargaining, effective June 13, 2024.
Motion by Fixmer-Oraiz, second by Porter, to approve the Memorandum of Understanding with Abbe Center for Community Mental Health, Inc. Iowa City, for Project BRAVE: Building Responses to Addiction and Violence Epidemics, as contained in the agenda packet of the meeting.
ORDINANCE NO. 06-13-24-01
JOHNSON COUNTY ORDINANCE AUTHORIZING DIRECTOR OF THE JOHNSON COUNTY AMBULANCE SERVICE TO BILL FOR SERVICES AND COLLECT UNPAID AMOUNTS DUE FROM PATIENTS
Summary: It is in the best interests of Johnson County and its residents to authorize the ambulance service to determine and set its fee schedule and apply it when charging fees for its services and when billing its patients, so that Johnson County can continue to finance, fund, and operate its ambulance service in part with the money collected from patients. Board Action: Be It Ordained By The Board As Follows:
1. Codification: Chapter 4 of the Johnson County Iowa Code of Ordinances is amended to add this new Article 4:9 titled, “JOHNSON COUNTY AMBULANCE SERVICE BILLING AND COLLECTIONS”
2. Purpose: The purpose of this ordinance is to authorize the Johnson County Ambulance Service to:
a. Establish and set its schedule of fees by setting pricing and determining how much services cost
b. Update, modify, or change its schedule of fees as often as necessary, as determined by and within the sole discretion of the director and the director’s staff
c. Charge fees for its services to its patients
d. Determine how much to bill patients and what to charge to patients
e. Assess charges, fees, and amounts due to patients by billing the patients
f. Engage in debt collection activities to collect the unpaid amounts from the patients as well as from any other relevant third parties that may be involved such as insurance companies
g. Participate in the Iowa Department of Revenue’s Setoff in compliance with Iowa Code section 421.65
h. Participate and appear in legal actions by
i. Filing legal claims or cases against patients to collect unpaid bills and debts, and
ii. Defend against any or all actions or claims filed by patients against the ambulance service, including but not limited to actions for wrongful setoff, probate of estates, bankruptcy, or receivership.
3. Applicability: This ordinance shall apply to any and all fees or bills charged to patients by the Johnson County Ambulance Service and is intended to comply with Iowa Code section 421.65 and any other Iowa Code section that provides for the State collection of debts owed to public agencies.
4. Reasonable Fees: The Johnson County Ambulance Service shall set reasonable, appropriate, and competitive market-based rates it charges for services rendered to patients. The director and the director’s staff are authorized to update, modify, or change its schedule of fees as often as necessary, as determined by and within the director’s sole discretion.
Payment of fees shall be made to the Johnson County Ambulance Service and reported to the Board of Supervisors on an annual basis in the usual and normal course of reporting money collected for the benefit of the Johnson County Ambulance Service.
5. Responsibility: The Director of the Johnson County Ambulance Service shall be responsible for developing and implementing policies, procedures, and protocols to ensure emergency medical services provided are charged, billed, and collected in compliance with applicable laws, regulations, and standards. The Johnson County Ambulance Service may collect any liquidated sum certain, owing, and payable to the Johnson County Ambulance Service, with respect to which the ambulance service has provided the obligor an opportunity to protest or challenge the sum in a manner in compliance with applicable law and due process, and which has been determined as owing through the challenge or protest, or for which the time period provided by the ambulance service to challenge or protest has expired.
6. Notice: The Johnson County Ambulance Service will send a notice to patient obligors stating any liquidated sum certain, owing, and payable to the Johnson County Ambulance Service. The ambulance service will provide the obligor an opportunity to protest or challenge the sum in a manner in compliance with applicable law and due process.
Patient obligors who wish to dispute or challenge their bill must submit their dispute in writing to the Johnson County Ambulance within fifteen (15) days after the Johnson County Ambulance Service has mailed the notice of patient’s options to dispute or challenge the patient’s bill (the invoice due and payable to Johnson County Ambulance Service). If the patient obligor submits a written contest or dispute to the Johnson County Ambulance Service, then the Johnson County Ambulance shall respond within thirty (30) days after receiving the party’s challenge or dispute and indicate:
a. The time when the County will review the relevant facts of the challenge with the obligor; and
b. A statement to the obligor that an alternative time may be set at the request of the obligor; and
c. A statement to the obligor that if the obligor does not participate in the review at the scheduled time and an alternative time is not requested and approved, the review shall take place without the obligor being present.
d. Information in favor of the obligor shall be considered at the review only if that information is presented or offered at the review. Information in favor of the ambulance service shall be considered in the review.
7. Outcome of review: If a review occurs because a patient obligor submits a challenge or dispute within fifteen days after the notice was mailed by the ambulance service, then the patient obligor will continue to owe the amount due unless the outcome of the review is one of the following:
a. a determination that the debt is not a qualified debt, or
b. the bill is erroneous because of a mistake of fact, including a mistake in the identity of the obligor, or a mistake in the amount owed.
Only those two grounds shall be considered as a reason to reduce or eliminate the amount due from the disputing or challenging patient obligor.
If it has been determined as owing through the challenge or protest, or, if the time period provided by the ambulance service to challenge or protest has expired, then the Johnson County Ambulance Service shall have the option and authority to engage in collection activities to try to collect. This includes but is not limited to submitting the unpaid billing invoice to the Iowa Department of Revenue’s Setoff Program, referring the account to a third-party debt collection service, and filing claims against or taking legal action against the patient-obligor.
8. Failure to provide notice to the County: The Johnson County Ambulance Service may object to non-payment of a portion or all of a patient obligor’s bill based on the patient obligor’s failure to timely dispute or challenge the unpaid fee or bill.
9. Severability: If any section, provision, or part of this ordinance shall be adjudged invalid, illegal or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision, or part thereof not adjudged invalid or unconstitutional.
10. Effective Date: This ordinance shall take effect after its final passage and upon publication as part of the proceedings of the Board of Supervisors.
Motion by Fixmer-Oraiz, second by Porter, to approve on third and final consideration and adopt Ordinance No. 06-13-24-01, effective June 13, 2024. Roll call: Aye: Fixmer-Oraiz, Green, Porter, Sullivan; Absent: Green-Douglass.
Motion by Porter, second by Green, to approve the Fiscal Year 2025 Professional Services Agreement with Impact7G, Clive, for the continued implementation of the Johnson County Historic Poor Farm Seven-Year Natural Areas Management Plan, in an amount of $129,000.
Motion by Green, second by Porter, to approve the American Rescue Plan Act Subrecipient Agreement with Johnson County Empowerment/Early Childhood Iowa Area Board, Iowa City, for the Infant and Toddler Scholarship Program in an amount not to exceed $686,000.
Motion by Fixmer-Oraiz, second by Porter, to approve the American Rescue Plan Act Memorandum of Understanding between the Johnson County Board of Supervisors and Johnson County Social Services, for the Childcare Wage Enhancement Program in an amount not to exceed $750,000.
Motion by Porter, second by Green, to approve the American Rescue Plan Act Memorandum of Understanding between the Johnson County Board of Supervisors and Johnson County Social Services, for the Childcare Assistance Incentive Program in an amount not to exceed $400,000.
Sullivan said agenda item G.1.k Consider appointments to the Commission of Veteran’s Affairs is deferred to the June 20 Formal Meeting.
Motion by Fixmer-Oraiz, second by Green; to make the following appointments to the Food Policy Council for a four-year term ending June 30, 2028: reappoint Joe Klingelhutz and appoint Josephine Josten, Jayce Nguyen, Shawn Williams, Katie Hamlett and Olvia Bohlmann.
Motion by Green, second by Fixmer-Oraiz; to make the following appointments to the Livable Community for Successful Aging Policy Board for a three-year term ending June 30, 2027: reappoint Lorraine Bowans, Stacia Rath, Bob Untedt and John Kalohn.
Motion by Porter, second by Fixmer-Oraiz, to approve the application for Fireworks Permit for Steve and Meg Griffith, for display at 1596 Bramblewood Dr., Solon, on August 3, 2024, with an August 4, 2024 rain date.
Motion by Green, second by Fixmer-Oraiz, to approve the application for Fireworks Permit for All Night Shooters Fireworks LLC/Mitch Slocum, for display at 5430 Fairview Cemetery Road NE, West Branch, on July 3, 2024, with a July 4, 2024 rain date.
Closed Session
Motion by Green, second by Fixmer-Oraiz, to enter into a closed session at 6:21 p.m. to discuss land acquisition/disposal pursuant to Iowa Code §21.5(1)(j): “To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property.” Roll call: Aye: Fixmer-Oraiz, Green, Porter, Sullivan; Absent: Green-Douglass.
Motion by Fixmer-Oraiz, second by Porter, to leave the closed session at 6:43 p.m. Roll call: Aye: Fixmer-Oraiz, Green, Porter, Sullivan; Absent: Green-Douglass.
Motion by Green, second by Fixmer-Oraiz, to proceed with the purchase of real estate discussed in closed session and payment of final purchase price, subject to conditions and actions discussed in closed session. Roll call: Aye: Fixmer-Oraiz, Green, Porter, Sullivan; Absent: Green-Douglass.
Adjourned at 6:45 p.m.
/s/ Rod Sullivan, Chair, Board of Supervisors
/s/ Attest: Travis Weipert, Auditor
On the 20th day of June, 2024
Recorded by Auditor’s Office: Erin Shane, Deputy Auditor
These minutes were sent for formal approval and publication on June 20, 2024.
Published in The News, Thursday, June 27, 2024 L-740
